Administrative Specialist I

Visalia, CA 93291

Full Job Description

The Tulare County Health & Human Services Agency (HHSA) is currently recruiting for Administrative Specialists. These positions are utilized throughout the Agency to conduct organizational research, data analysis, program planning, and community outreach. Candidates selected may work in the areas of Public Health, Administration, Mental Health, Human Services, or Fiscal Operations. Current vacancies reside in Human Services and Mental Health. The successful candidate must have expertise in project management plus data analysis and reporting, along with the ability to communicate effectively.

Administrative Specialists frequently deal with information and analysis that can have a significant impact on the financial, physical, legal, and personnel matters of HHSA, its facilities, employees, clients, and the general public. They have significant responsibility for researching and recommending financial, equipment, and staff resource allocation. It requires a high level of flexibility in successfully working with people, data, and equipment. The research, conclusions, and possible recommendations of this classification will be an integral part of critical organizational decisions. The highest level of discretion and integrity is required to ensure disclosure of confidential and/or sensitive information does not occur. Incumbents must possess a high level of initiative and professional judgment in addition to a high standard of civility. This classification may work in a variety of areas, such as budget, program/project management, community and media relations, and facilities.

Typical Duties
Key Responsibilities

  • Successfully manage multiple simultaneous project or program implementations, ensuring project timelines are met and ensuring client and/or partner issues are addressed.
  • Compile information, prepare formal reports, and make written and oral presentations.
  • Write and coordinate the adoption of policies and procedures to implement organizational, program, and/or service changes.
  • Prepare graphs, charts, and spreadsheets using a variety of personal computer applications.
  • Prepare, present, and monitor the monthly financial activities of the branch and the individual unit budgets.
  • Evaluate the achievement of program goals and objectives
  • May supervise, train, and maintain standards of practice and evaluate employee performance and competency.
  • May serve as Branch or Agency spokesperson in media requests for information, including participating in videotaped and telephone recorded interviews with the media.
  • May plan, develop, coordinate, and implement media strategies to disseminate branch or agency information.
  • May prepare, review, and edit releases, newsletters, publications, and public service announcement scripts to communicate with people from various educational and socioeconomic backgrounds.

Employment Standards
Required Qualifications

Candidates must meet the qualifications listed below by the application deadline.

Education:

Graduation from an accredited college or university with a bachelor’s degree in business or public administration, organizational development, accounting, finance, economics, marketing, health administration, public health, social services administration, psychology, sociology, clinical management, computer science, or a closely related field.

Experience:

  • One year of professional administrative work involving planning, coordinating, and evaluating projects and services; OR
  • One year of progressively responsible staff experience in budget preparation and management of complex and specialized financial accounting, technical, or statistical work; OR
  • One year of experience in graphic and commercial arts with extensive use of freehand and computer-generated imagery in the creation of and the pre- and post-production of print, digital, and web media; OR
  • One year of increasingly responsible experience in journalism, communication, or public relations; OR
  • One year of experience in facilities management or construction management, architecture, engineering, or space planning.

Qualification Equivalencies
Education:

Directly related program-specific experience may be substituted for the educational requirement on a ratio of two years of specific experience equaling one year of education.

Experience:

  • One year of professional administrative work involving planning, coordinating, and evaluating projects and services; OR
  • One year of progressively responsible staff experience in budget preparation and management of complex and specialized fiscal, accounting, technical, or statistical work; OR
  • One year of experience in graphic and commercial arts with extensive use of freehand and computer-generated imagery in the creation of and the pre-and post-production of print, digital, and web media; OR
  • One year of increasingly responsible experience in journalism, communication, or public relations; OR
  • One year of experience in facilities management or construction management, architecture, engineering, space planning, or a related field.

Additional Information
Conditions of Employment

  • Possession of, or ability to obtain, an appropriate, valid California driver’s license. The selected candidate will be required to pass a pre-employment drug and alcohol screening; furthermore, a background investigation may be conducted. Some job classes may also require a physical examination.
  • Student Loan Forgiveness
  • This is a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007, and in a qualified repayment plan are eligible. For more information, you are encouraged to speak with your student loan servicer or visit: http://studentaid.ed.gov/repay-loans/forgiveness-cancellation.

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

Bargaining Unit 19

The information listed is a general summary of benefits. These provisions do not constitute an expressed or implied contract and are subject to change.

Benefit Amount:

An annual benefit amount is provided and may be applied towards health insurance premiums (medical, dental, vision, life and long-term disability). This benefit is pro-rated and paid on a pay period basis (24 pay periods).

Health Insurance:

A choice of PPO and HMO medical plans which include PPO and HMO dental plans and include dental and vision coverage. Dependent coverage is available. Providers include Anthem Blue Cross, Kaiser Permanente, Delta Dental, and Vision Services Plan (VSP).

Retirement:

The retirement plan is a defined benefit plan administered pursuant to the 1937 Act County Employees Retirement Act and integrated with Social Security. In addition to ordinary retirement benefits, the plan provides disability and death benefits. Retirement contributions are made by both the County and the employee. The County has reciprocity with the State of California, contracting PERS agencies, and all County 1937 Act Retirement Systems.

Paid Holiday Leave: 11 set days and 1 personal holiday.

Vacation Accrual:

2 weeks per year (0-3 years of service)
3 weeks per year (3-7 years of service)
4 weeks per year (7-11 years of service)
5 weeks per year (11+ years of service)
Limit of 300 hours.

FLSA exempt employees accrue an additional 5 days of vacation per year.

Sick Leave Accrual: 12 days per year with unlimited accumulation, 48 hours of which may be used toward family sick leave. Sick leave buy back after 3 years of service.

Group Term Life Insurance and AD&D: $10,000; Provided by Standard Insurance Company.

Long Term Disability Insurance: A Long Term Disability plan is provided. This provides financial protection for you by paying a portion of your income while you are disabled.

Employees are covered by State Disability Insurance. The premium is paid by the employee.

Deferred Compensation: A voluntary deferred compensation plan is available.

To view more detailed descriptions of Tulare County’s benefits, please view the Benefits section of our Web site at https://tularecounty.ca.gov/hrd/index.cfm/benefits-wellness/health-plans-active-employees/
The Provisions Of This Bulletin Do Not Constitute An Expressed Or Implied Contract And Are Subject To Change.